Travel Policy

Employee Travel 

Non-Employee Travel 

Group Travel 

Quick Links

Travel at UGA

Rental Cars 

 Marine Sciences is set up for direct-billing or invoicing with the following vendors for in-state & out-of-state travel-

  1. Enterprise
  2. Hertz -Please contact business office for applicant and CDP #
  3. UGA's Automotive Center
  4. U-Haul

Marine Sciences also has departmental vehicles available for reservations as well. Please contact the department's Administrative Specialist for U-Haul rentals and departmental vehicle availability.

Auto Liability Insurance Card

Airport Shuttle Service

           Marine Sciences is set up for invoicing with the following vendor for in-state airport shuttle service-

           Groome Transportation

           Please contact the department's Administrative Specialist for airport shuttle reservations. 

Federal Per Diem Rates 

          View for out of state meals (in-state per diem rates for meals are listed in the travel policy)

Travel Forms

Instructions for Travel Authorities & Expense Reports (effective 07/01/18)


Travel Authorizations

Needs to be submitted two weeks in advance of each travel event. Travel authorities cannot be submitted after travel dates have begun or occurred.

Note that out-of-state travel authorizations are required by UGA/USG. If travel authority wasn't completed before the travel, please include a justification within the expense report.

International travelers will be directed to an online travel registration site maintained by the Office of International Education, and asked to log in using their MyID. Once logged in, they will be asked to provide their international itinerary and answer a few short questions about their international travel.

In-State Hotel Tax Exempt Form  (GA only)

Travel Expense Report

Needs to be completed within 45 days of travel event. If submitted after 45 days, an explanation within the expense report is required. After 60 days, the travel expenses will be subject to income taxes.


Non-Employee Payment Form 

Use for Non-UGA employee travel

If you have questions on the travel policy and procedures, please contact your department representative. 


Business Office Email:

- Updated 01/03/2019